Warehouse & Put-Away

Setting Up Your Warehouse

Before you can track item locations, you need to define your warehouse's physical layout. ListerLeo uses a flexible hierarchy that can represent any warehouse structure.

Location Hierarchy

Locations are organized in a customizable hierarchy. A typical setup uses three levels:

• Level 1: Zone or Aisle — The broadest grouping (e.g., "Aisle A", "Zone 1", "Back Wall").
• Level 2: Shelf or Rack — A specific shelving unit within the zone (e.g., "Shelf 3", "Rack B2").
• Level 3: Bin or Position — The exact spot on the shelf (e.g., "Bin 12", "Position Left").

You can customize the level names to match your warehouse terminology. Some warehouses use two levels (Aisle + Shelf), others use four or more (Building + Floor + Aisle + Shelf + Bin).

Manual Location Creation

1. Navigate to Warehouse > Locations.
2. Click Create Location.
3. Enter values for each hierarchy level (e.g., Aisle: "A", Shelf: "3", Bin: "12").
4. The full address is generated automatically: "A-3-12".
5. Click Create.

Location Setup Wizard

The Location Setup Wizard generates locations in bulk by defining ranges for each hierarchy level. This can create hundreds of locations in seconds.

1. Navigate to Warehouse > Locations and click Setup Wizard.
2. Define the hierarchy levels and their naming pattern:
   • Level 1 (Aisle): A through F (generates 6 aisles)
   • Level 2 (Shelf): 1 through 8 (generates 8 shelves per aisle)
   • Level 3 (Bin): 1 through 4 (generates 4 bins per shelf)
3. Preview the generated locations. The example above would create 192 locations (6 x 8 x 4).
4. Click Generate to create all locations at once.

Printing Location Labels

Each location needs a printed barcode label attached to the physical shelf or bin. These labels are scanned during put-away and picking to confirm the correct location.

Printing Labels

1. Go to Warehouse > Locations.
2. Select the locations you want to print labels for using the checkboxes.
3. Click Bulk Actions > Print Labels.
4. Choose your label format: ZPL (Zebra printers) or ESC/POS.
5. Click Print.

Location labels include the location address in human-readable text and a barcode encoding the location ID. Labels are designed to be durable and readable from a distance.

Put-Away Station

The Put-Away Station is a dedicated interface for assigning items to warehouse locations. It is optimized for speed, using a scan-scan workflow: scan the item, then scan the location.

1. Open the Put-Away Station from the left sidebar.
2. Scan the item's barcode label. The item details appear on screen.
3. Carry the item to its storage location.
4. Scan the location barcode on the shelf or bin.
5. ListerLeo confirms the put-away with a success sound and green flash.
6. The station resets, ready for the next item.

Item to Location

The most common put-away method: placing a single item directly into a warehouse location.

1. Scan the item label (or type the item serial number).
2. Verify the item details shown on screen match the physical item.
3. Scan the destination location barcode.
4. The item is now tracked at that location.

If you scan a location that already contains items, the new item is added to that location. ListerLeo supports multiple items per location. You can see the current contents of any location by searching for it in the Locations list.

Item to Pallet

Instead of placing items directly on shelves, you can assign items to a pallet. The pallet itself is then placed at a location. This is useful for bulk goods that stay on their shipping pallet.

1. In the Put-Away Station, scan the item label.
2. Instead of scanning a location, scan a pallet barcode (pallet labels start with "PLT-").
3. The item is assigned to the pallet.
4. Repeat for all items on the pallet.

When the pallet is later assigned to a location, all items on it inherit that location. See Pallet to Location below.

Pallet to Location

Move an entire pallet (and all items on it) to a warehouse location in one step.

1. In the Put-Away Station, scan the pallet barcode.
2. The pallet details appear, showing how many items are on the pallet.
3. Scan the destination location barcode.
4. All items on the pallet are now tracked at that location.

Managing Pallets

Pallets are managed from Warehouse > Pallets. This view shows all pallets, their current locations, and item counts.

Creating a Pallet

1. Navigate to Warehouse > Pallets.
2. Click Create Pallet.
3. Enter an optional pallet name or description.
4. Click Create. A pallet barcode is generated automatically.
5. Print the pallet label and affix it to the physical pallet.

Pallet Actions

• View Contents — Click on a pallet to see all items currently assigned to it.
• Remove Items — Select items within the pallet and click Remove from Pallet to unassign them.
• Print Label — Reprint the pallet barcode label.

Put-Away on Mobile

The ListerLeo mobile app includes a full Put-Away Station that uses your phone's camera as a barcode scanner. This is the most efficient way to do put-away since you can walk through the warehouse with just your phone.

1. Open the ListerLeo mobile app and navigate to Put-Away.
2. Point your camera at the item's barcode label and wait for the scan.
3. Walk to the storage location.
4. Point your camera at the location barcode label.
5. The app confirms the put-away with a vibration and green checkmark.

For detailed mobile put-away instructions, see Mobile App > Put-Away.

Finding Items in the Warehouse

You can find where any item is stored using multiple search methods.

• Item Detail Page — Open any item and look at the Location field to see its current warehouse position.
• Location Contents — Navigate to Warehouse > Locations, search for a location, and click it to see all items stored there.
• Global Search — Use Filament's built-in search bar at the top of any page to search by item title. Results include the item's current location.
• Scan Lookup — In the Put-Away Station, scanning an item label shows its current location without requiring a second scan.