Lots & Auctions

Creating Lots

There are several ways to create lots in ListerLeo.

Manual Lot Creation

1. Navigate to Lots in the left sidebar.
2. Click the Create Lot button in the top right.
3. Enter a lot title (e.g., "Samsung Electronics Lot" or "Pallet #47 Housewares").
4. Optionally set a description, starting bid, reserve price, and category.
5. Optionally assign the lot to an auction and parent lot.
6. Click Create.

Auto-Lot Creation

In Lot-per-Item mode, ListerLeo automatically creates a new lot for each item scanned. This is the fastest way to create single-item lots. See Lot-per-Item Mode below.

Creating Lots from the Lots Page

Lots are created from the Lots page. Navigate to Lots in the left sidebar and click Create Lot to start a new lot. You can then add items to the lot from the lot detail view.

Lot Statuses

Lots move through a series of statuses that track their progress from creation to sale.

Assigning Lots to Auctions

Before exporting, lots must be assigned to an auction. An auction represents a single sale event on a platform (e.g., "March Week 2 HiBid Auction").

1. Open the lot you want to assign.
2. In the Auction field, select an existing auction or create a new one.
3. ListerLeo assigns a lot number within the auction automatically.
4. Click Save.

Lots are assigned to auctions individually from the lot detail view.

Parent Lots

Parent lots act as containers for related child lots. They are useful for applying shared settings like default pricing, descriptions, or vendor associations across many lots at once.

When to Use Parent Lots

• Pallet-level grouping — Create a parent lot for an entire pallet, then child lots for individual items within it.
• Vendor shipment grouping — Group all lots from a single vendor delivery under one parent.
• Category grouping — Group lots by product category for organized auction management.

Creating a Parent Lot

1. Create a new lot as described above.
2. Check the Is Parent Lot toggle.
3. Set any default settings (pricing, description template) that should cascade to child lots.
4. Save the parent lot.
5. When creating or editing child lots, select this lot in the Parent Lot field.

Lot-per-Item Mode

Lot-per-Item mode is a workflow setting that automatically creates a new lot for every item scanned at the Processing Station. This is ideal for operations where every item is sold individually.

Enabling Lot-per-Item Mode

1. Go to Settings > Organization.
2. Under Workflow, toggle Lot-per-Item Mode to on.
3. Optionally set a default parent lot that all auto-created lots will be nested under.
4. Click Save.

When this mode is active, scanning an item at the Processing Station creates both the item and its lot simultaneously. The lot title defaults to the item title, and the lot number is assigned automatically.

Creating Auctions

An auction in ListerLeo represents a single sale event on an auction platform. You might run weekly auctions, daily auctions, or themed auctions.

1. Navigate to Auctions in the left sidebar.
2. Click Create Auction.
3. Enter an auction Name (e.g., "Week 12 General Merchandise").
4. Select the Platform (e.g., HiBid, Proxibid, or Custom).
5. Set the Start Date and End Date for the auction.
6. Optionally enter the Platform Auction ID and Auction URL from your bidding platform.
7. Set the Buyer's Premium percentage (e.g., 15%).
8. Enter the Pickup Location where buyers collect their items.
9. Set the Preview Start and Preview End date/times for in-person previews.
10. Optionally add Auction Terms & Conditions and Internal Notes (visible to staff only).
11. Click Create.

Vendor-Specific Auctions

You can optionally assign a vendor to an auction, making it a vendor-specific auction. This is useful when a vendor always uses the same buyer's premium, terms, pickup location, and timezone.

Setting a Vendor on an Auction

1. Open an auction for editing (or create a new one).
2. Select a vendor from the Vendor dropdown at the top of the "Auction Details" section.
3. If the auction's financial and location fields are blank, they will be pre-filled from the vendor's default values (buyer's premium, timezone, terms, and pickup location).
4. You can still edit any pre-filled field — the defaults are copied, not linked.

Lot Restrictions

When an auction is vendor-specific, only lots belonging to that vendor can be assigned to the auction. This applies everywhere:

• The lot form's auction dropdown only shows matching or general auctions.
• Bulk "Assign to Auction" will skip lots from other vendors and show a notification.
• The scan endpoint validates that the vendor or lot matches the auction's vendor.

Mobile App Behavior

When a scanner selects a vendor-specific auction on the mobile app, the vendor is automatically selected and locked. The vendor picker shows a lock icon and cannot be changed — ensuring all scanned items are assigned to the correct vendor.

Removing a Vendor from an Auction

You can remove the vendor association at any time by clearing the vendor field. This converts the auction back to a general (multi-vendor) auction. Existing lots remain assigned.

Auction Platforms

ListerLeo supports exporting to multiple auction platforms. Each platform has its own CSV format and field requirements.

Supported Platforms

• HiBid — The most widely used online auction platform. ListerLeo includes a pre-built HiBid export template.
• Proxibid — A platform focused on industrial and commercial equipment auctions.
• AuctionZip — An auction listing aggregator.
• Custom — Use a custom export template for any platform not listed above. See Custom Templates.

The platform selection determines which export template is used by default, but you can override the template at export time.

Auction Statuses

Auctions progress through statuses as they move from preparation to completion.

Managing Auction Items

Once lots are assigned to an auction, you can review and manage them from the auction detail view.

• Remove lots — Click the remove icon next to a lot to unassign it from the auction. The lot returns to unassigned status.
• Lot gap filling — If you remove a lot, its number becomes available. Use Resequence to close gaps.