Scanning & Cataloging

Scanning a Barcode

The barcode field is the primary input in the Processing Station. It accepts UPC, EAN, ISBN, Amazon ASIN, FnSKU, and internal ListerLeo serial numbers.

1. Make sure the cursor is in the barcode field (it auto-focuses when the station opens).
2. Point your USB or Bluetooth barcode scanner at the item's barcode and pull the trigger.
3. The scanner sends the barcode digits followed by an Enter keystroke, which triggers the lookup automatically.
4. ListerLeo queries its product database (GlobalSKU) to find a matching product.
5. If a match is found, the title, description, brand, MSRP, and category are auto-filled.
6. If no match is found, the item is flagged for manual entry and the title field is focused.

Barcode Types

• UPC-A (12 digits) — The most common barcode on US retail products.
• EAN-13 (13 digits) — Standard international barcode, commonly found on imported goods.
• ISBN (10 or 13 digits) — Used on books. ListerLeo recognizes these and looks up the product data.
• Amazon ASIN (10 characters) — Amazon's unique product identifier, starting with "B0". ListerLeo can look up product data using ASINs.
• FnSKU — Amazon's Fulfillment Network SKU, found on items sourced from Amazon warehouses or liquidation pallets. These are often printed as barcodes on Amazon fulfillment labels. ListerLeo resolves FnSKUs to their underlying product data.
• Internal Serial — ListerLeo's own serial numbers (format: LL-XXXXXXXX). Scanning one opens the existing item for review.

Photo Identification

Photos are critical for auction listings. ListerLeo supports multiple ways to add photos to an item.

Adding Photos

• Webcam Capture — Click the camera icon to open a live webcam feed. Position the item and click Capture. You can take multiple shots.
• File Upload — Drag and drop images onto the photo area, or click Upload to browse your computer.
• Mobile Camera — When using the mobile app, tap the camera button to take photos directly with your device's camera.

Photo Order

The first photo is used as the primary listing image. Photos are saved in the order they are uploaded, so take your best angle first. Most auction platforms use the first image as the hero image.

Reviewing Item Details

After scanning a barcode and adding photos, review and complete the item details before saving.

Item Fields

• Title — The primary name of the item, up to 255 characters. This becomes the auction listing title.
• Description — A detailed text description of the item. Supports basic formatting. This appears in the auction listing body.
• Brand — The manufacturer or brand name.
• Model / MPN — Manufacturer part number or model number.
• Category — The product category (e.g., Electronics, Housewares, Sporting Goods).
• MSRP — The manufacturer's suggested retail price. Used for reference and can appear in export data.
• Weight — Item weight, useful for shipping calculations.
• Dimensions — Length, width, and height measurements.
• Notes — Internal notes visible only to your team, not included in auction listings.

Condition Codes

Every item needs a condition code that describes its physical state. Condition codes are configured by your organization admin and can affect pricing and lot assignment rules.

Default Condition Codes

• New / Sealed — Item is in original, unopened packaging.
• New / Open Box — Packaging has been opened but item appears unused.
• Like New — Item has been used but shows no visible wear.
• Good — Item shows minor signs of use but is fully functional.
• Fair — Item shows moderate wear or minor cosmetic damage but works.
• Damaged — Item has significant damage. Describe the damage in the notes field.
• For Parts — Item is non-functional and sold for parts only.

Select a condition by clicking the corresponding button in the condition selector, or use the number keys 1 through 7 as keyboard shortcuts.

Pricing Items

Item pricing in ListerLeo is flexible. You can set prices at the item level, or let the system calculate prices based on lot or vendor rules.

Price Fields

• Starting Bid — The opening bid price for the auction. If left blank, the lot-level or vendor-level default is used.
• Reserve Price — The minimum price the item must reach to sell. Optional.
• Buy Now Price — A fixed purchase price if the auction platform supports it. Optional.

Price Cascade

ListerLeo uses a settings cascade for pricing. When an item does not have a price set, the system checks up the chain:

1. Item Price — If set directly on the item, this is used.
2. Lot Default — If the lot has a default starting bid, that applies.
3. Parent Lot Default — If the lot belongs to a parent lot with pricing rules.
4. Vendor Default — If the vendor has default pricing configured.
5. Organization Default — The fallback pricing set at the organization level.

AI Enrichment

When a barcode does not return product data, or when you want to improve an existing description, ListerLeo's AI Enrichment feature can generate detailed item information from photos.

How to Use AI Enrichment

1. Add at least one clear photo of the item.
2. Click the AI Enrich button (sparkle icon) in the item form toolbar.
3. ListerLeo's AI analyzes the photo and generates a title, description, estimated brand, and category.
4. Review the generated content. You can accept it as-is, edit it, or discard it.
5. Click Apply to fill the item fields with the AI-generated content.

Manual Lot Control

By default, items are assigned to lots automatically based on your organization's rules. However, you can manually control lot assignment during scanning.

Assigning Items to a Lot While Scanning

1. In the Processing Station, click the Lot dropdown at the top.
2. Search for an existing lot by name or number, or click Create New Lot.
3. With a lot selected, every item you scan will be automatically added to that lot.
4. To stop assigning to a lot, clear the lot selector.

You can also reassign items to different lots after scanning from the item's detail view or using bulk actions in the item list.

Scanning on Mobile

The ListerLeo mobile app includes a full-featured scanning mode that uses your phone's camera as a barcode scanner. This is useful for scanning items in the field, at a vendor location, or anywhere a desktop station is not available.

See the Mobile App > Scanning section for complete mobile scanning instructions.

Bulk Scanning Tips

When processing large volumes of items, efficiency matters. Here are strategies for maximizing throughput at the Processing Station.

• Pre-sort by vendor — Group items by vendor before scanning so you only change the vendor selector once per batch.
• Use the auto-print feature — Enable auto-print so labels are printed immediately after each save, keeping your workflow moving.
• Keyboard-first workflow — Use Tab to move between fields and Enter to save. Avoid reaching for the mouse.
• Batch condition setting — The condition defaults to your organization's default and resets after each scan, so items are always assigned a condition code.
• Skip unknown barcodes — Set aside items with no barcode matches and process them in a separate pass with AI Enrichment.

Printing Item Labels

After scanning an item, you can print a label with the item's ListerLeo serial number barcode, title, and lot number. Labels are used to track items through the warehouse and during picking.

Label Options

• ZPL Labels — For Zebra thermal printers. The most common option for warehouse labels.
• ESC/POS Labels — For receipt-style thermal printers.

To print a label manually, click the Print Label button on an item's detail page. To print in bulk, select multiple items from the item list and choose Print Labels from the bulk actions menu.