Exporting

Export Templates

Export templates define the structure and content of your CSV output. Each template specifies which columns to include, what order they appear in, and how ListerLeo data maps to those columns.

Built-in Templates

ListerLeo ships with pre-configured templates for popular platforms:

• HiBid Standard — Includes lot number, title, description, category, starting bid, reserve, buy now, and image URLs. Compatible with HiBid's CSV import format.
• HiBid with Shipping — Same as HiBid Standard plus shipping weight and dimensions fields.
• Proxibid — Formatted for Proxibid's lot import specification.
• Generic CSV — A basic export with all common fields. Useful as a starting point for custom templates.

Custom Templates

Create custom export templates when the built-in templates do not match your auction platform's requirements, or when you need a specific format for reporting purposes.

Creating a Custom Template

1. Navigate to Exports > Templates.
2. Click Create Template.
3. Enter a template name (e.g., "Custom HiBid with Notes").
4. Add columns by clicking Add Column:
   • Set the Column Header — the name that appears in the CSV header row.
   • Set the Data Source — which ListerLeo field populates this column.
   • Optionally set a Default Value for when the data source is empty.
   • Optionally set a Transform — text manipulation like uppercase, truncate, or prefix.
5. Drag columns to reorder them.
6. Click Save Template.

Template Fields

When configuring export template columns, these are the available data source fields you can map to.

Scheduled Exports

Automate your export workflow by scheduling exports to run at specific times. This is useful for operations that run auctions on a regular cadence.

Setting Up a Schedule

1. Navigate to Exports > Schedules.
2. Click Create Schedule.
3. Select the Template to use for the export.
4. Set the Frequency: daily, weekly (choose day), or custom cron expression.
5. Set the Time the export should run.
6. Choose What to Export: all lots in "Ready" status, lots in a specific auction, or lots matching a filter.
7. Configure the Delivery method (download, FTP/SFTP, S3, or webhook). See Export Delivery.
8. Click Save Schedule.

Export Delivery

Export files can be delivered through multiple channels.

• Download — The default. The CSV file is available for download from the exports list. Files are retained for 30 days.
• FTP / SFTP — Upload the CSV directly to an FTP or SFTP server. Configure the server address, port, username, and password or SSH key. This is the recommended method for automated integrations.
• S3 — Upload the CSV to an Amazon S3 bucket. Configure the bucket name, region, access key, and secret key.
• Webhook — Send a POST request to a webhook URL with the export data. Useful for custom integrations.

Configuring FTP Delivery

1. In the export or schedule settings, select FTP or SFTP as the delivery method.
2. Enter the server hostname and port.
3. Enter the username and password (or upload an SSH key for SFTP).
4. Specify the remote directory path where files should be uploaded.
5. Click Test Connection to verify the settings.
6. Save your settings.

Export with Images

Most auction platforms require item photos alongside the CSV data. ListerLeo handles image delivery in two ways.

Image URL References

The default approach: the CSV includes public URLs pointing to the images hosted by ListerLeo. The auction platform downloads the images from these URLs during import. This is the simplest method and works with HiBid, Proxibid, and most platforms.

Bundled Image Export

For platforms that require images as files rather than URLs, ListerLeo can generate a ZIP bundle containing the CSV and all associated images in a folder.

1. When creating an export, check the Include Images as Files option.
2. Choose the image naming convention (lot number, sequential, or original filename).
3. ListerLeo generates a ZIP file containing the CSV and an "images" folder.
4. Download or deliver the ZIP file.

Export History

Every export is logged in the export history. Navigate to Exports to see a chronological list of all exports, including:

• Export date and time
• Template used
• Auction and lot count
• File size
• Delivery status (downloaded, uploaded, delivered)
• User who initiated the export

Click on any export to re-download the file or view the lots that were included. Exports are retained for 30 days, after which the files are deleted but the history record remains.

Export Validation

Before generating an export, the preview shows sample rows so you can verify the output format and data are correct before proceeding.

Review the preview carefully to ensure titles, prices, and image URLs look correct. If something is wrong, cancel the export, fix the data, and try again.